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ELITE--WebFax Server

The reason that fax is still so widely use in the office place is because people are still so accustomed to reading thing like a book and holding them with their hands. But as for an e-Age companies, faxing in the traditional way is no longer as efficient as it use to be.

For sending a Fax :
Documents will have to be printed out from the printer first, employees will have to search for the fax number to key into the fax machine, then, finally, waiting for the transfer to be completed. The entire process almost always takes 8 to 10 minute. Other then the time spents, expanses are heavily spent on paper, printer, printer utilities and they can not be reused over again. And above all these wasteful effort, when you fax something during rush phone hours, the time spent on sending will be even longer and there is no way to manager or trace any fax that was send out.

For receiving Fax :
No matter if the its a a thousand dollar standard fax machine or a million dollar fax utility, their main function is still simply receiving any documents and printing them with no question asked. Most often, most of the receive fax doucments contains useless information and sometimes data will be lost if fax paper ran out when the printing isn't completed. And often there is a line up infront of the fax machine wait to receive a fax and at the same time spend a long time sorting every document into groups. The traditional way of receiving faxs in a business is very inefficient, wastes a lot on the business's resource, and a very ineffective way to sort important document by hand. Not only traditional way waste money, if you do not stay on track and keep up with technical advanced world today, your business won't survive.
No matter how we look at it, fax communication is probably the hardest type of communication to manage and control. Especailly for people that have there desk on the run, to fax a important document is almost impossible. But the ELITE WebFax Server is at your service to solve these problem. Since WebFax Server is unrestricted to any machine and can be access all over the world at anytime, your business can grow and advance with ease into the e-Age.


SYSTEM INTRODUCTION :


 

As illustrated by the picture above, client users can access ELITE WebFax Server by a internet browser(IE5.0 and above) through the intranet/internet. No matter where you are around the world, as long as you have a internet connection and a internet browser, WebFax Server will always be at you side to help you send and and management you fax documents. Because WebFax Server can send fax directly to the fax machine without having to get to one, it is a must have tool for those who travel with their business.

HOW CAN ELITE WebFax Server HELP YOUR BUSINESS :

    1. Reduce cost and Raise competitive abilities
    No more time wasted on printing and sending each individual pages. User can fax any document files through any kind of network connection (Intranet, Internet, VPN) at any place by using the browser and review transfer log. With failed auto/manual resend and phonebook function, users can save time, effort and money and do more faxing at the same time.

    2. Allow fast communication,Reduce expanse, and Increase profit
    You don't have to print faxed junk ever again. By selectively picking the fax document pages that is important, you can reduce the paper and machinary cost, easy distribution since file size is reduced, and increase efficiency, powerful management fucntions, and access WebFax Server anywhere with your browser to check for the most recent fax received.

    3. Raise the company's Image on reducing the use of resources.
    Not only WebFax Server save the use of papers and other resources, the fax sent by the WebFax Server will have laser print quality and all document received can be saved in the WebFax Server for later printing. With WebFax Server, you can keep more money in your pocket and you can also build a more environmental safe business.

    4. Fully Mobile
    Clients can use internet browser to access WebFax Server to send fax, review, manage, and receive no matter what location you are at in the world.

    5. High Secured Management. Save and efficient
    WebFax Server'S DATABASE can log can store millions of fax data. Through WebFax Server, user can review all data fast and delete or save any data.

    6. Mobile Office
    Take your office on the road. With WebFax Server, no matter at home, hotel or even on vaction, just connect to the internet and you can create a office like environment.

    7. Less Maintaince Fees and Less Responsibilities.
    WebFax Server is a single operating system utility, Client user will need no other software to acess WebFax Server therefore maintaince is easy and IT personnels will have less worries on taking care of the system.

    8. Optimize the se of communication and save lot on communication fees
    Users can set transfer time, date, priority allow fax to be sent away from busy hours to both national and internation locations.

FUNCTIONS OF WebFax Server:

1. FAX SENT FUNCTIONS :

IMMEDIATE SEND : Edit fax documents with the internet browser and can be send immediately.

ATTACHMENT : Can attach Word(.doc)、Excel(.xls)、Power Point(.ppt)、Simple Text(.txt)、Tiff(.tif)、E-Fax (.efx)、HTTP(.htm) and other to be sent with any fax documents.

FAX PREVIEW : Can preview a fax document to ensure clarity and correctness.

AUTO RESEND : Can set number of time to resend when encounter fail send.

SCHEDUAL FAX : Users can set desire time and date to send fax.

URGENT SEND : Users can set faxs to be urgent so those fax will be sent first.

ASSIGNED RESEND : Auto resend and sent complete fax.

SINGLE/MULTIPLE FAX : Can select one or a number of fax document to be sent.

SINGLE/MULTIPLE ADDRESS : Can input one or multiple address be to sent.

PHONEBOOK : Can save pass client into the phonebook and seperate time as either common or private number.

SORT SEND LOG : Can set folders for each user and sort the send log so every fax log will be saved into the fold that was send to.

FAX STATUS SORT : Can sort log by fax status such as waiting, ,sending completed and fail.

2. FAX RECEIVE FUNCTION :

RECEIVE REMINDER : A window will popup to inform user about new fax.

FAX AUTO-DISTRIBUTION : Can partner with DTMF or DID settings to distribute received fax to each receiver.

RECEIVE LOG SORT : WebFax Server will sort the received fax log and save each log file to their folder (both main and sub folder).

FAX PREVIEW : Can use internetbrowser to view fax content and support multiple ratio view size.

FORWORD : Forword the received fax document to other users.

FORWORD E-MAIL : Convert fax document into e-mail and forward it to other users e-mali box.

FAX PRINT : Print the fax document from the print without any flawness.

FAX DOWNLOAD : Client can save received fax as pictures and save into computer

3. MANAGEMENT FUNCTION :

LOGIN SETTING : Can select a login name or create a login setting to log into WebFax Server system.

MONITOR SETTING : Administrator and at anytime check other user fax send/receive status and content.

GROUP SETTING : Create group depend on the company's needs seperate personnel on there department.

USER SETTING : Can set each users accessibility such as long-distance calls, internation/nation calls fax distribution, urgent send, and other funtions.

ACCESSIBILITY SETTING : Default accessibility that can be adjust by the administrator.

DISTRIBUTION FUNCTION : Allow document distribution among a group or single users for users who have have distribution accessibility.

FOCUS MANAGEMENT FUNCTION : Place all fax document into one area on the Server and will not change upon each fax document's fax location.

TOTAL SUMMARY : A usage report for either a group of a single user at a specific time frame.

WebFax Server SYSTEM REQUIRMENT :

Server :   PIII 800Mhz and above, RAM 128MB, HD 3GB and above, CD-ROM

OS : NT Workstation, NT Server V4.0 and above, WIN 2000 Professional, WIN 2000 Server

 Client : Browser   ( IE5.0 SP2 and above )

 Copyright 2013, ELITE Technology Corp.     Tel:(02)2786-6877     Fax:(02)2786-7127